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Document Management

A Document Management System (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management.
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White Paper Published By: Oce Business Services     Published Date: Jun 22, 2009
This penetrating survey report clarifies how organizations are leveraging document management practices, such as records management and document imaging, to help meet the current economic challenges and gain a competitive edge in the eventual recovery.
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oce, business, document management, economy, recession
    
Oce Business Services
White Paper Published By: Catapult     Published Date: Apr 23, 2009
Software-as-a-Service is changing the way companies purchase technology solutions. Rather than securing large capital budgets and tying up IT labor for months, business executives can now address mission critical initiatives with subscription-based software solutions that scale with their business and can be implemented in little to no time.
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saas, software-as-a-setvice, on-demand, catapult, on-premise application
    
Catapult
White Paper Published By: YouSendIt     Published Date: Sep 17, 2008
Sending presentations, audio, video, or graphics files can jeopardize your network’s security. Now learn why you should never use FTP or conventional email to send oversize files; how managed file transfer makes networks safer; and how to avoid email compliance hassles. Don’t let large files become a security issue—download this white paper now.
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promo code: wp1, file transfer, attachment, email, ftp
    
YouSendIt
White Paper Published By: YouSendIt     Published Date: Sep 17, 2008
In this FactPoint study, discover why companies are increasingly adopting managed file transfer to send large and important files. Learn key factors driving the migration away from e-mail and FTP; the top 8 features to look for; and tough questions to help you choose a solution. Find out why countless companies are making the move—download your copy now.
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cost-effective file delivery, promo code: wp2, file transfer, attachment, email
    
YouSendIt
White Paper Published By: Microsoft Office     Published Date: Sep 17, 2008
This white paper presents the results of a commissioned study conducted by Forrester Consulting on behalf of Microsoft Corporation to help IT organizations considering adopting the 2007 Microsoft® Office system anticipate the impact of the new Microsoft Office Fluent™ user interface on their end users.
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microsoft office, office, information work, end user, productivity
    
Microsoft Office
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
In 2001, the international research group, Gartner released a briefing paper titled 'Rightsizing Output Fleets – The Hidden Gold Mine'. This research paper identified total print costs to be as much as 1-3% of an organization's revenue, a figure far higher than anyone had previously suggested. Gartner argued that print costs are so high they offer a 'goldmine' for any procurement or IT manager looking for savings.
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knowledge management, document management
    
NewField IT
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
The uninhibited flow of information within today's business environment has become a prerequisite of an organization's success and smooth operation. But within every organization, some of that information will be sensitive, and ensuring its safekeeping involves a comprehensive security policy. Like water coursing through a pressurized system, information has an unnerving habit of 'leaking' out through unchecked weak spots which have been identified and exploited by unscrupulous individuals.
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knowledge management, document management
    
NewField IT
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
As offices review their office printing costs, one significant area almost entirely overlooked is the cost of having A3 devices. The perception is that the A3 document is as necessary to our office printing needs as power-steering is to our cars. The reality, as evidenced by NewField IT's review of more than 70,000 devices supporting over 200,000 users, is that A3 output in the office is remarkably low – less than 2.5% of total page volumes on average.
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knowledge management, document management
    
NewField IT
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
The printer salesman began his pitch: "Once upon a time there was a poor, dull document that was of interest to no-one. Its vital information was ignored by one and all, and it stayed unloved and unlovely at the bottom of a drawer in the kingdom of Officeland." NewField IT is an independent consultancy practice with primary data covering 28 countries and over 70,000 devices. In this paper, they take an impartial look at the use of colour in an office, its advantages and the cost to a business.
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knowledge management, document management
    
NewField IT
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
For the human body to work at its full potential, it needs to be in good shape. Carrying excess fat, as we all know, leads to poor physical and mental performance, and the same could be said to be true of our workplaces. A healthy – and happy – office is one that is lean and fit, where the job in hand can be carried out with energy and efficiency, and where each part of the overall system functions effectively.
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knowledge management, document management
    
NewField IT
White Paper Published By: NewField IT     Published Date: Aug 19, 2008
There has been an increased interest in companies adopting Managed Print Services to improve efficiency and reduce costs. Industry analysts have produced substantial amounts of material on the benefits and reasons why one should go down this road... but have they been listening to vendors too much?
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knowledge management, document management
    
NewField IT
White Paper Published By: Burton Group     Published Date: Apr 08, 2008
Industry debate about the relative merits of OpenDocument Format (ODF) and Ecma 376 Office Open XML (OOXML) highlights the significance of the productivity application market shift from binary and proprietary file formats to vendor- and product-independent Extensible Markup Language (XML) models. The competitive stakes are huge, and the related political posturing is sometimes perplexing.
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odf, document, open document format, burton group, xml
    
Burton Group
White Paper Published By: Oce Business Services     Published Date: Mar 24, 2008
IDC has found a direct correlation between effective document management and improved business performance. Yet recent research reveals that half of organizations rate their document process management processes as ineffective. This best-practices paper gives you insight into how you can reduce costs, increase productivity, mitigate risk and enhance business performance through the strategic outsourcing of document lifecycle management.
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document management outsourcing, document process management, document lifecycle management, outsourcing document management, document management best practices
    
Oce Business Services
White Paper Published By: Oce Business Services     Published Date: Mar 24, 2008
A new survey of legal professionals reveals that 90% of in-house counsel believes their companies are largely unprepared for legal discovery.  Get full survey results and best-practice recommendations to uncover where potential gaps exist. Identify the biggest opportunities to proactively prepare for discovery requests and improve outcomes by utilizing an outsourcing strategy.
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ediscovery, law, oce, document management, information management
    
Oce Business Services
White Paper Published By: Oce Business Services     Published Date: Mar 24, 2008
Effective records management has never been more crucial to meeting corporate governance, risk management and operational mandates. Yet half of enterprises lack a fully implemented records management program. Download this white paper to learn how strategic outsourcing can help you mitigate risks, apply best practices, meet compliance mandates and improve overall records management ROI.
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oce, records management, knowledge management, best practices, document management
    
Oce Business Services
White Paper Published By: Ultraseek     Published Date: Mar 07, 2008
The value of effective site and intranet search is clear. Finding the most relevant document helps your organization identify and capitalize on opportunities, accelerate business cycles, and implement and execute effective strategies. But whether you have a few thousand pages on your public website or a few million documents scattered across the globe, selecting the right search solution for your enterprise can challenge even the most seasoned technology buyer.
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ultraseek, search, corporate portals, document management, intranets
    
Ultraseek
White Paper Published By: HP Multifunctional Products (MFPs)     Published Date: Feb 15, 2008
You know you need a multifunction product, but which to choose? Printer-based or copier-based? There are two sides to every story – we’ll help you find your way through the woods to your happy ending with this new informative video whitepaper sponsored by HP.
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printers, mfps, copier, fax, print
    
HP Multifunctional Products (MFPs)
White Paper Published By: ARX (Algorithmic Research)     Published Date: Feb 14, 2008
As the traditional “paper-based” world gives way to digital documentation and transactions, enterprises are demanding innovative solutions for digitally signing and authenticating such documents, files, and forms with iron-clad protection against forgery. Solutions must guarantee non-repudiation and promise the same level of security and trust that exists with conventional documentation. At the same time, such a solution should be simple to use, easy to deploy and offer a rapid ROI.
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digital signature, electronic signature, digital signatures, electronic signatures, digital signature
    
ARX (Algorithmic Research)
Case Study Published By: Computhink     Published Date: Dec 10, 2007
Like most law firms, Salter Feiber deals with vast amounts of documents, a significant portion of which needs to be kept for long periods of time. "We tried to keep the files closed during the last 12 months onsite," says Kim Chewning, Firm Administrator. "Everything else was sent to a third party for storage in a secure facility." However, as the archive grew, so did the storage cost.
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documents, document, document management, storage, law firm
    
Computhink
Case Study Published By: Computhink     Published Date: Dec 10, 2007
Park West’s successful landscape business had a paper problem. The 11 separate companies (including their headquarters) created paperwork havoc for their Accounts Payable (AP) Department. They required an electronic document management alternative that could meet their criteria to standardize the process for all 11 companies. They needed this at a price that would enable them to realize return on investment in a reasonable length of time.
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roi, return on investment, document management, electronic document management, viewwise
    
Computhink
Case Study Published By: Computhink     Published Date: Dec 10, 2007
TMCC's Financial Aid Department (FA) stores about 14,000 hardcopy files, and processes approximately 7,000 new applications a year. FA workers were running out of space to house all of the files when they were told their office might be moved, resulting in the loss of their file room altogether. Since they are required by the U.S. Department of Education to keep files for four years (sometimes longer depending on a specific regulation) they knew converting to an electronic file system would save both time and money while serving their students better.
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college, university, education, school, case study
    
Computhink
Case Study Published By: Computhink     Published Date: Dec 10, 2007
The amount of paper that DUCA Financial Services had to retain for every member they dealt with was piling up. In fact, DUCA had a complete office wall dedicated to the storage of client records in thirteen large fireproof filing cabinets. "We simply ran out of space and had no more room to put anything," said Jack Vanderkooy, President & CEO. "While we have to maintain documents for our daily reference and access, the problem was made greater by the fact that legally we have to retain documents and files for the full term of each mortgage or loan."
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paperless, document management, imaging, information management, computhink
    
Computhink
Case Study Published By: Computhink     Published Date: Dec 10, 2007
To properly serve their customers, Cortes & Hay must create files of documents that need to be distributed to appropriate parties. The documents that comprise a title insurance binder come from two places. There are documents generated internally, and documents that come from external sources.
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document management, title insurance, paperless, cortes & hay, insurance
    
Computhink
Case Study Published By: Computhink     Published Date: Dec 10, 2007
The job of a Records Management Office is to take all paper documents that need to be preserved, from all county offices, and implement a strategy to preserve them. When the law changed on January 1, 2001 to allow digitally scanned copies to be legal documents (The Illinois Electronic Records Act), the challenge to find a preservation system that would be both efficient and cost effective increased dramatically.
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document management, records management, information, electronic document management, computhink
    
Computhink
White Paper Published By: Computhink     Published Date: Dec 10, 2007
In the arena of corporate governance and compliance, the Sarbanes-Oxley Act (SOX) has commanded considerable attention; in the healthcare industry, it's  HIPAA; similar regulations target the financial services and energy sectors. Organizations can use technology to meet compliance demands in a cost-effective way.
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compliance, computhink, hipaa, sox, sarbox
    
Computhink
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